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Bylaws

Excerpts From Bylaws of the Association of Eritreans and their Friends in Michigan (AEFM)

ARTICLE I: Name

The Association shall be known as the Association of Eritreans and their Friends in Michigan(AEFM), hence referred to as the ‘Association’.

ARTICLE II: Purpose

The Association shall be organized for educational, social, informational, and development purposes. It is an independent, non-governmental, and non-profit organization established to promote the interests of its members by accomplishing the following:

The Association shall be organized for educational, social, informational, and development purposes. It is an independent, non-governmental, and non-profit organization established to promote the interests of its members by accomplishing the following:

Section 1.

To promote social and cultural interactions among Eritreans, Eritrean-Americans and their friends for mutual understanding and awareness;

Section 2.

To share understanding concerning Eritrea’s rich culture, society, environment and resources, and to help pass on these understandings among the younger generation;

Section 3.

To engage, where necessary and in accordance with the Association’s Bylaws, in voluntary cooperative or collaborative efforts among members for the purpose of,

  • a. Mutual economic advancement/improvement and support
  • b. Participation in educational and developmental or humanitarian activities in
    Eritrea;

Section 4.

To communicate information of general interest and educational value about Eritrea and its people to the general public;

Section 5.

Where necessary, to organize public forums and social functions to promote the general or specific goals and interests of the organization; and

Section 6.

To cooperate and collaborate with other organizations that have similar or compatible interests and goals.

Excerpts From

ARTICLE III: Membership

Section 1. No individual or group shall be excluded from membership in the Association on the basis of regional or national origin, religious beliefs, political ideas, gender, or ethnic affiliation.

Section 2.

Except in the case of an honorary member, only individuals can be members;

Section 3.

As the name implies in Article I, membership in AEFM is open to individuals who subscribe to the goals and objectives of the Association as specified in Article II, Sections 1 to 6 of these Bylaws and pay regularly their dues and attend Association meetings;

Section 4.

Membership rights and privileges include the following:

a. To vote on Association-related activities, projects, or issues
b. To hold office
c. To participate in Association activities or functions and
d. To be informed of Association activities, functions, and related issues

Section 5.

Private organizations and institutions that subscribe to the goals and objectives of the Association and pay regularly their dues may also be honorary (non-voting) members;

Section 6.

Acceptance to membership of the Association will be as follows:

  • a. Prospective individual members will apply directly to the Executive Body of the Association after reading the Bylaws and by completing a membership form; all applicants must provide a reference person from among the AEFM members.
  • b. After making the necessary assessment on the basis of the Bylaws, the Board of Directors (see Article IV, Section 1) will vote on the acceptability of the membership application subject to final approval by the General Assembly in its next meeting;
  • c. Prospective non-voting, honorary members may be nominated in writing by existing members; the Board will then delegate theExecutive Body to examine the qualification or compatibility of the nominated entity and submit their recommendation to the General Assembly for a decision on acceptance;
  • d. Payment of dues by new members will commence from the time they are accepted by the Board; if the General Assembly rejects the membership of the applicant, dues already paid will be returned to the applicant in full unless specific services paid by dues have been provided to the applicant as a temporary member, in which case the refund will be accordingly 81 adjusted or prorated;
  • e. All final membership approval by the General Assembly is done on the basis of a simple majority vote of the attending members; and
  • f. Only members finally approved by the General Assembly can vote on Association-related businesses or issues.
  • g. Any youth who have been active in the activities of the Association as a family88 member of parents who are members of the Association, will be asked to be a full member when he/she reaches the age of 18.
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ARTICLE VII: Annual Reports

Section 1.

Reports will be submitted periodically as specified in Article IV, Sections 2, 3, 4, and 7. Only a summary of the consolidated report may be distributed to the membership at large.

ARTICLE VIII: Meetings

Section 1.

The Association may hold more than one periodic Business Meetings during the year at a time and place identified to be suitable by the Executive Body;

Section 2.

Unless there is an extraordinary situation calling for a special meeting, the frequency of the periodic meeting may be determined by the General Assembly;

Section 3.

Special meetings may be called by the Executive Body of the Association or upon written request by ten (10) members in good standing or by 25% of the total Membership, whichever is smaller;

Section 4.

Frequency of meetings of the Board of Directors and of the Executive Body will be determined on prevailing circumstances; in any case, the Board of Directors shall meet at least three times a year; and

Section 5.

To the extent possible, officials should maintain contact with each other and the general membership using readily available means of communication, including letters, faxes, e-mail, or telephone.

ARTICLE X: Nominations and Elections

Section 1.

Candidates for any elective office may be nominated by the members before the meeting. All candidates shall be Members in good standing of the Association.

Section 2.

The President shall read out to (inform) the prospective nominee the duties of the office under consideration. Such information could be provided either before or at the time of the Annual Meeting.

Section 3.

During an election for the presidency, an incumbent President who is a candidate will be replaced by a temporary chairperson to preside over the election procedure.

ARTICLE XI: Balloting

Section 1.

A Member in good standing shall be entitled to cast one ballot in any election or referendum.

Section 2.

Where there are two or more candidates for an office, balloting shall be secret.

Section 3.

All candidates must agree to serve on the Board before they can be voted upon.

Section 4.

The candidate receiving the most votes for a contested office shall be elected. The Executive Body of the Association shall hold a run-off election to resolve all ties.

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ARTICLE XIII: Finance

Section 1.

The fiscal year of the Association shall be January to December.

Section 2.

The revenues from annual dues and other sources shall constitute a working fund, available for programmatic activities and for recurring operating expenses consistent with the purpose of the Association.

ARTICLE 160 XIV: Amendment

Section 1.

These Bylaws may be amended by the Members at any meeting or through mail ballot, provided that a proposed amendment is approved by two-thirds (2/3) of the votes cast.

Section 2.

Amendments may be proposed by the Executive Body of the Association or by thirty-three (33) per cent of the Members all in good standing. The Executive Body shall have the proposed amendment circulated to the Members and it shall allow thirty (30) days for the return of ballots.

Section 3.

The amendments and provisions of these Bylaws shall be effective immediately upon adoption and shall supersede and nullify all previous versions.

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Contributions to AEFM

The Board of Directors of AEFM would greatly appreciates any contributions by individuals and organizations in order to achieve its goals of helping people help themselves. Please fill out our contribution form and send the form to the address indicated on the form.

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